Project Management: Planning, Coordination and Documentation
syneris enables structured and standardized management of all project-relevant data and information.
When a project is created, project managers are defined and roles and rights are assigned. If required, data can be transferred from pre-systems. Selected information such as plans, notices,… can be linked to plants or facilities.
Platform for Collaboration across Locations
The automatically created structure ensures that all employees contribute information in a standardized manner. A possible overlap with other areas is possible and desired.
Documents such as technical drawings, legal notices, contracts, mails, any kind of correspondence as well as appointments can be managed.
Employees from any department and location can be integrated. The interaction of project and plant is essential for the technical departments. Investment numbers and cost centers are reconciled with other systems.
Example: Extension of a Factory Hall
The options for projects are numerous. syneris can be setup flexibly regarding structures, designations and processes. The following example provides an overview of a technical project.
Project factory hall
The S04 plant hall is to be extended. To do this, a new project is created in syneris.
Responsible persons and employees are assigned to the project, their role determines their access rights – some employees can see and edit everything, others only have read access to selected areas, for example. If required external employees can be provided with selected information. At the start of the project, the project’s team members receive a link by mail, which allows them to access and edit project data.
Automatic Structure Creation
A defined folder structure is created automatically as soon as content is available. Thus, the folder “MAILS” is displayed only when mails are actually assigned to the project.
Project processing
During the project processing, the other solution areas of syneris can be utilized. For example, official notifications can be processed in a fully developed notification management system – up to and including RIS coupling.
Relevant correspondence can be managed and shared with other project team members. Any document can be created, edited, and distributed to selected employees with the possibility of obtaining a read receipt.
AutoCAD-Link with syneris Preview Format
Technical drawings can be viewed, edited and sent to the test run from the system using the fully-fledged AutoCAD link, for example. The convenient syneris preview format offers to view or print out plans at any time without an AutoCAD license.
The preview is format-independent. Document formats such as Word, Excel, PowerPoint, mails, photos and even electrical plans can be conveniently displayed.
syneris version management
The version management enables the creation of new versions including annotation of changes as well as read-only access to older versions.
Investment numbers, cost centers, etc. can be synchronized with other systems.
syneris monitors dates and deadlines and provides an overview of open or overdue tasks, e.g., via a traffic light system.
Cross-departmental Processing Options
Thanks to networked and cross-departmental working with syneris, selected information (e.g. notifications, technical drawings, emails) can already be linked to the system during the project phase. By simply marking the information as “plant-relevant”, the selected information automatically appears on the plant after project completion.
Webinar Projekt Management
Learn how syneris supports project management & maintenance documentation. NOTE: IN German only!
